Comments to the activity

Used for viewing all the comment messages, actions and reports for an activity or a question.

Headings

• The headline says for which activity or activities are the data shown in the table below.
• The smaller heading “Concerning question” below says for which question in the list are the data shown in the table below. If this heading is not here, the data for the whole list is displayed.

Drop-down menus

• Show comments / actions: Document type selection.
  • Show comments: Comment messages are shown in the table.
  • Show actions: Actions are shown in the table.
  • Show reports: Activity reports are shown in the table. Not included in the standard version.
• Action location selection: Appears only when “Show actions” is selected in the first drop-down menu.
  • Actions registered on: Takes into account only the department on which the action is registered. This is the department that the user had selected in the Navigator when “Create new action” was pressed.
  • Actions with executors from: Takes into account only the department on which those that are set up to perform the action are registered.
• Department selection: Appears only when “Show actions” is selected in the first drop-down menu.
  • This department: Only cases that belong to the department which is selected in the Navigator appear in the table.
  • This and subordinate departments: Cases that belong to the department which is selected in the Navigator or to its subordinate departments appear in the table.

Buttons

• Show as pdf: Opens the Option page for reports, from which you can create a report with the related comment messages. This is intended for paper printing.
• Expanded view / Table: Switch between the expanded and the table view. The table gives a compact description of the comment messages intended for use when working with them. The expanded view gives a more complete description of the comment messages, similar to the printer friendly (.pdf) version.
• Print: Prints the active window.
• Help: Opens this page.
• Report: Create a new report for this activity. Not included in the standard version.
• Create new action: Creates a new action for the element in the list that is described by the headlines.
  • If “Show comments” is selected in the first drop-down menu, all selected comments in the table below will be attached to the new action. All comments are preselected. Click on the checkbox on the column header (next to “Select”) to select or deselect all comments at the same time or click on specific comments to (de)select them one at a time.
  • If “Show actions” is selected in the first drop-down menu, the new action will be blank and will be attached to a “dummy” message which will not be editable and will not be used otherwise. You can use this when you need to create an action for a question to which no comments were added.
  • The button does not appear when “Show reports” is selected in the first drop-down menu.
• Close: Sends you back to the page you came from.

Icons

• : Sort on this column.
• : The table is sorted on this column.
• : If there are several pages, scroll forward.
• : If there are several pages, scroll backward.

Table

• +: Hold the cursor over this field to get extended information about the case, including its history.
• Registered: When was the case registered.
• Due: The deadline for the case. Does not appear when “Show actions” is selected in the first drop-down menu.
• Question: The question for which the comment was written. Does not appear when “Show actions” is selected in the first drop-down menu.
• Comment: Text written from the user as a comment to this question. Does not appear when “Show actions” is selected in the first drop-down menu.
• Priority: Does not appear when “Show actions” is selected in the first drop-down menu.
• Status: The status of the action or comment message.
• Operative department: The department by which the comment is being processed. Does not appear when “Show actions” is selected in the first drop-down menu. Does not show for anonymous activities.
• Select: When you press the “Create new action” button, the state of the checkbox determines if the new action will be attached to the current comment (selected) or not (not selected). Appears only when “Show comments” is selected in the first drop-down menu.
• Action name: Appears only when “Show actions” is selected in the first drop-down menu.
• Executor: Who will execute the action. Appears only when “Show actions” is selected in the first drop-down menu.